Celebrating a Decade of Coaching Graduate Students with Lessons Learned!

Image of people throwing multicolored confetti in the air, blanketing a stadium, celebrating a decade of coaching graduate students (okay, that's probably not what they were celebrating but that's how I feel).

Celebrating a Decade of Coaching Graduate Students with Lessons Learned!

I cannot believe I’ve been coaching graduate students for a decade now. Every day, I celebrate how lucky I am to have worked with so many brilliant students to help them reach their dreams. Whatever wisdom I’ve imparted to you all, I want you to know that I’ve learned so much in return. I’ve been inspired by every single one of you, and I want you to know how grateful I am.

A Decade Retrospective on Coaching Graduate Students

5 Lessons Learned

I truly believe that everyone has something to teach us, and I never stop being surprised by the wisdom of my students, but some things you can only see in patterns and experience. So let me share with you 5 lessons I’ve learned after 10 years of coaching graduate students.

“Every person I work with knows something better than me. My job is to listen long enough to find it and use it.”

Jack Nichols

Lesson 1. More hours working do not lead to faster graduation.

Closeup, cropped image of an analog watch face.

Having your butt parked at your desk with your work open in front of you is not the same as working. But, too many students (and faculty) think that by sitting there longer, you’ll get more done. It’s simply not true. In fact, the students that I’ve coached who were putting in the most working hours were the slowest to graduate.

More work hours don’t lead to higher productivity; they lead to inefficiency and fatigue. Your work will be slower, you’ll make more mistakes, your memory and problem-solving skills will be impaired, and everything will feel far more stressful. In general, knowledge workers have about 5 good hours for difficult tasks a day (e.g., learning new skills, concentrating on reading, or academic writing); after that, it is quickly diminishing returns.

My grad. student coaching clients quickly learn that I recommend no more than 10 scheduled hours in a day, only 5 of which are mentally challenging, and at least one day off a week. This is particularly challenging for graduate students who are also working, in which case focusing on efficiency during the hours they have is key.

Lesson 2. You have to ask for what you need.

Let’s get real. Advisors weren’t hired for their ability to help graduate students earn their degrees. They were hired to bring in money to the university. If they happen to be good advisors… well, happy days.

However, getting what you need to succeed is partially your responsibility. Your advisor isn’t psychic, so you need to tell them what you need. If you do better under certain conditions, then ask for them. Do you need to check in more often for better accountability? Ask for it. Struggle to estimate how long things should take? Ask your advisor or another student for their thoughts. Feeling overwhelmed by a project because you don’t know all the steps involved? Ask someone who has already done it what to expect.

And, if you’ve got an advisor that you can’t ask, for whatever reason, ask another professor you’re close to, ask another grad. student, join a support group, or get a graduate student coach. I know that’s a shameless plug, but if all advisors were amazing, we wouldn’t be here having this lovely chat.

Lesson 3. The fear of judgment will hold you back.

little boy on a couch hiding under the cushions.

Perfectionism, not asking for help, not reaching out to other researchers – all of them stem from the fear of not being seen as good enough. And all of them will stymie your progress. Do any of these sound familiar?

If everything I turn in isn’t perfect, they’ll realize I’m not as smart as they think I am. Well, there’s no such thing as perfection for most tasks in graduate school, so you’re wasting time aiming for the impossible.

I should already understand this; if I ask questions, they’ll think I don’t belong here. Sitting there, acting like you understand something while falling behind isn’t very smart. Wasting days trying to find the answer to a question when it would have taken 5 minutes for your professor to hand you a reference or explain it to you is a waste of time. It’s important to take the initiative in your learning, but that includes learning when to ask for help.

I don’t want to present at that conference, my work’s not good enough. Putting your work out there is how you get good. Getting multiple perspectives and having a constructive dialogue with other students and researchers is a vital part of maturing as a professional. We were all students once, we remember what it was like, we’re not there to tear you down. Not getting out there will reduce your networking opportunities, hinder staying on top of new developments in your field, and cause you to miss out on potential job prospects.

Lesson 4. Wishful thinking is not a time management plan.

Person stands holding up their hands with their fingers crossed and a hopeful expression on their face.

There are a few mistakes that nearly every graduate student makes. In my decade of coaching, the one that comes up the most is using wishful thinking in place of accurate time estimates. Almost every graduate student I’ve coached thinks they can and should be getting more done faster.

In reality, things invariably take longer than you expect, something unexpected comes up, you run into a snag, or there are more interruptions than you’d like. It’s Murphy’s law of time management.

Students remember the magical days that went better than expected, where they were more efficient than usual, more alert than usual, and the synapses were firing at an unprecedented rate to meet an intense deadline. Instead of realizing that that was a perfect day, they think it’s what their baseline should be. But, not every day is going to be perfect, most will be average, and some will be bad. You can’t make a time management plan wishing that every day is going to be stellar; it sets you up to fail and leads to demoralization.

Lesson 5. Your fellow graduate students are faking it.

Image of a person holding up a paper smile in front of their mouth, hiding their true expression. The 5th lesson in coaching graduate students.

If you’re looking around thinking that all the other graduate students are so much more put together, confident, and capable than you are, let me share a secret. They’re not. Every graduate student has their own challenge; it may be different than yours, but there’s something they’re struggling with. No graduate student has everything under control, but they’re not going to tell you that! They’re getting through things one day at a time… just like you. They wonder if they’re smart enough and if their work is good enough… just like you. They wonder how everyone else is managing better than they are… just like you. Every graduate student is in fake it till you make it mode and the sooner you stop comparing your inner experience to other people’s outer appearance, the happier you’ll be.

So, those are 5 lessons I’ve learned after coaching graduate students for a decade!

When I started graduate student coaching all those years ago, I could not imagine how important my students would become to me. Every difficult project turned in, every proposal completed, and every successful defense has warmed my heart. I know how amazing the future is going to be with all of you talented professionals taking up the reins of physicists, toxicologists, economists, healthcare providers, public health practitioners, researchers, educators, policymakers, business leaders, writers, and many, many more. Thank you all!

Wishing You All the Best in Your Academic Success.
Dr. Cristie Glasheen, Your Graduate Student Success Coach.


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H.N., Masters in Public Health

Just want to appreciate the incredible Cristie and how wonderful of a mentor she is. I’d want to be your student and to learn from you over and over again! There’s absolutely no one half as good as you’re. Thank you for being a part of my journey. My heart is SO full now that I’m done with my degree and I reflect on the huge role that you played in making it true. What a gem!

T.N., PhD. Evolutionary Biology

I’m a doctor!!! Wooo! The presentation went well […]. Thanks so much for all of your help getting to this point! I really appreciate it!

A.M., Postdoc, Atmospheric Science

Hi Cristie, I just wanted to let you know that I finished my presentation on time… one day ahead of schedule! That’s a first for me. Thank you for your help keeping me on track with our coaching sessions!

A.M., PhD Student, Economics

Successfully submitted my online [grant] application! It was an unknown journey for me, but what I now do know is that it was possible greatly thanks to you. So thank you so much!

Alex, Ph.D. Environmental Science

Having Cristie as a coach was one of the best investments I made in graduate school. Period. She was instrumental in helping me pass my comprehensive exam and finish my research proposal, all while giving me the tools to manage two other projects I was juggling at the time. Despite being laser-focused and results-driven in helping me achieve my academic outcomes, Cristie is also very human and reminded me that graduate school is more than just academics and that you have to make time for yourself and for fun stuff.

A.S., Ph.D. Public Health

Finished! My dissertation was defended on 01-July and I am an official Ph.D.! What an incredible journey. I am so grateful for our interactions and still apply [your] lessons in life.

R.H., Admissions Coaching for Master’s Higher Education Admin

“Hi Dr. Cristie! (…)

I’m happy to report I got into all the programs I applied for!

  • [Redacted] University: fully funded, plus $24,000 stipend & health care (…)
  • University of [Redacted]: no scholarship offered, did not apply for GA positions.
  • [Redacted] University: offered 50% tuition, GA position offered up to 66% tuition. (…)”

*Some content redacted for privacy.

G.G., Ph.D. Bioinformatics

I just wanted to let you know I successfully defended and will be graduating in a couple weeks!
Thank you again for all your help […]!

F.N., Ph.D. in Environmental Economics

What’s been the most helpful? “Breaking down tasks that overwhelm me. Navigating many difficult decisions that are crucial towards achieving my PhD. Getting feedback on my work. And tracking the work in progress which is often invisible.”

“I think Dr. Cristie does an amazing job. I have tried the free coaching provided by my institution and I would rather pay Dr. Cristie.”

A.S., Ph.D. Candidate, Industrial/Organizational Psychology

I PASSED [the oral comprehensive exams]. Thank you so so so so so much! I could not have done this without you! [redacted for privacy] I can’t believe it’s over […] The beginning of the end is finally here! I’m so happy!!!

M.H., Ph.D. Toxicology

Dr. Glasheen! I passed with barely any revisions requested of me. I am able to submit my dissertation tomorrow morning […]!
Thank you for all your help!

S.C., Professional Development Coaching

It’s so very evident how much Dr. Cristie cares about my progress and successes. It gets me through the hard days knowing how much she is genuinely routing for me. She’s gone out of her way to be responsive and supportive and help me get past the blocks I kept running into. She really did help get me unstuck and now I’m staying that way.

I.M., Ph.D. in Economics

What’s been the most helpful? “It has been useful to look at problems from a different/more helpful perspective. I like that I have been able to work on my thesis sustainably without burning out, considering that I have a full-time job. I usually feel very motivated to work on my thesis after the meeting with Cristie, and having weekly meetings helps me be accountable and drastically reduce my procrastination. I also really appreciate the knowledge sharing of resources and the work smarter, not harder approach (e.g. AI suggestions, Andy Stapleton videos, Focusmate, programs that help with identifying duplicates, etc).”

K.G., Ph.D. Public Health

Just got this in my email – [Dissertation] Approved with no restrictions! THANKS, COACH!

K.H., Doctor of Physical Therapy Student

It has been a crazy semester but it is going really well. Just finished 2 of my courses and feel really good about them. I feel like I have been able to use so much from working with you the last year to make this semester go amazing.

A.S., Ph.D. Epidemiology

I don’t know how other people who are balancing work and family manage to finish their dissertations without a coach, but I am so glad [other client] told me about you. This was the best decision I could’ve made. I’m so thankful.